October 3, 2023

How To Schedule A US Visa Appointment

Traveling to the United States of America is an exciting journey, but that would only happen with a U.S. Visa. For this reason, you must first engage in your Visa application process, of which you must have a U.S. Visa appointment; otherwise, there will be no visa for you, and you know what that means, no travel for you.

Therefore, a U.S. Visa appointment is an application process where applicants for U.S. visas are required to appear in person for a visa interview at the embassy in their country of residence.

Moreover, things like travel documents, purpose or traveling intent, and other eligibility to qualify for one’s trip to the U.S. will be checked and determined how authentic the travel is.

Now, this article is designed to diligently guide you on scheduling a U.S. Visa appointment, eligibility, and other things expected of you for the appointment to be successful.

Qualifications for a U.S. Visa Appointment

Before you schedule a U.S. Visa appointment with the U.S. embassy from the country of residence, you should first know who needs or qualifies for the appointments and who can obtain an appointment waiver. This is because there are some cases when the applicant does not need to attend a U.S. visa appointment and can still obtain a U.S. visa through a U.S. appointment waiver.

Therefore, you qualify for a U.S. Visa appointment unless you have conditions that make you get an appointment waiver.

So To get this waiver, you must fulfill one of the following conditions:

  • Apply for an A1, A2, C2, C3, G1, G2, G3, or G4 visa.
  • Be under 14 years old or over 79 years old.
  • You are applying for a renewal of a BCC, B1 or B2 C1 or D, F, J, M, or O visa within the same classification.

Sometimes, you can also be eligible to waive your biometrics collection or Visa interview and still obtain your visa. But when you can not waive either of these, you will have to schedule an appointment with the U.S. embassy in the country of your residence.

Also, some visa categories do not qualify for an appointment waiver. For those, you must have a U.S. Visa appointment. Therefore, these visas are ones the applicants must have a Visa appointment to get or renew.

They are E3, T, U, H1 visas, or blanket L1 visas. Even if they renew their visas, those who fall under the just-mentioned visa categories will not be allowed to get a visa appointment waiver and must attend the visa interview.

Moreover, the chances of getting a waiver are minimal for U.S. immigrant visas like IR1, CR1, etc., so you will be expecting a U.S. Visa appointment or Visa interview.

How to get an appointment waiver

To apply for an appointment waiver, choose the option online or call the VAC where you apply. The VAC will verify whether you are eligible for a visa interview waiver, and they will let you know whether you will still need to schedule an appointment or not.

Moreover, the applicants that are eligible for a visa appointment waiver are:

  • Students (F, M, and academic J visas).
  • Workers (H1H2H3, and individual L visas).
  • Culture.
  • Extraordinary ability (O, P, and Q visas).

How to Schedule a U.S. Visa Interview Appointment

To schedule a U.S. visa interview, complete the DS-160 form first. Once you apply for a U.S. visa by submitting the application form and supporting documents, the U.S. Embassy Visa Application Center (VAC) must process it.

The processing might take a few days to a few weeks depending on the type of U.S. visa you have applied for and the embassy’s workload. However, a visa appointment must be made once they process the application.

You can also schedule an emergency appointment if you fulfill certain conditions. Moreover, the interview must be scheduled at least a day before or after your biometric/ fingerprint appointment.

Online Visa Appointment Schedule

You can schedule the U.S. visa appointment online through the following:

  • ustraveldocs.com if you are applying from Asia, or
  • ais.usvisa-info.com if you are applying anywhere else.
  • VisaExpress if you want to get all the assistance with your application process.

Appointment Supporting Documents

You need to know the supporting documents you should bring to the appointment. Therefore when you make the appointments, you must have the following documents available in front of you to give the necessary information:

  • Your valid passport and your passport number.
  • And your visa application fee payment receipt number.
  • Your DS-160 confirmation page.
  • Your email address.

Medical Examination for Visa Appointment

You must complete a medical examination by an authorized physician for the U.S. Visa Appointment. The United States Citizenship and Immigration Services wants every applicant to complete a medical appointment with an authorized physician in the country where they will attend the interview.

Moreover, “authorized physician” means a doctor approved by the U.S. embassy in your country of residence. If you complete your medical check with another doctor, the consular will not accept it as valid.

Activities for medical examination

For your medical examination, the following activities will take place for a satisfying medical examination. So the medical examination includes a review of the following:

  • Your medical history.
  • Physical examination (which includes at least eyes, ears, nose and throat, extremities, heart, lungs, abdomen, lymph nodes, skin, and external genitalia),
  • Chest X-ray
  • Blood tests.

Medical Supporting Documents

Supporting documents to bring to the doctor’s appointment. When you go to meet the doctor, you need to have with you the following documents:

  • Your visa interview letter
  • A copy of your immunization records
  • Your passport
  • Passport-sized color photographs (the number varies from 2 to 4 depending on the embassy)

Note that after the checkup has taken place, the authorized physician will take either hand to the applicant the medical examination results in a sealed envelope (Do not open it!) to submit on the day of the visa interview alongside the other documents or will send the results directly to the U.S. embassy or consulate.

Process of Attending the U.S. Visa Interview Appointment

Before attending the interview, prepare to feel safe when you go to the embassy, and a consular officer will interview you. In this process, you will have your fingerprints scanned and other things that follow suit. Therefore, you will follow the processes below to attend the U.S. Visa appointment interview.

1. Arrive at the consulate;

You must first remember to be on time for your interview, and you may sometimes have to wait in a queue to attend the interview, thus meeting the consular officer an hour or later than appointed.

However, avoid being there late, even if someone tells you there is a queue at the embassy. Be there at least 10 minutes earlier, just in case.

2. Fingerprint verification;

You will go through a security detector at the embassy entrance, which usually includes a full-body metal detector scan. After that, you will be given a token for your interview, and you will have to give your fingerprints. Finally, an officer will scan your fingerprints and give you further directions.

3. Enter the interview;

After fingerprinting, you will have to wait in a lounge area, where you must wait quietly for your turn, and you will hear your name when it is your turn.

Have your documents arranged earlier, so you will not have a mess on your hands when you meet the interviewer. The questions the officers will ask you depend on the U.S. visa you have applied for.

How to Schedule a U.S. Immigrant Visa Appointment

  • When you apply for a U.S. immigrant visa, scheduling your fingerprint and interview appointments differs. Unlike nonimmigrant visas, when you have to schedule everything yourself, the National Visa Center (NVC) is responsible for scheduling the appointments for immigrant visas.
  • After the U.S. Citizenship and Immigration Services (USCIS) processes the immigrant visa petition from an employer or family member, they send the documents to the NVC. The NVC assigns you a case identification number and fee identification number.
  • Then depending on whether the visa has an annual limit, they schedule the appointments.
  • If the visa you are applying for is not limited, they schedule the biometrics and interview appointments immediately. If the visa has an annual limit, they wait until it is your turn until you get a current processing date. When it is your turn to get that visa, they schedule the appointments.

Remember, you do not get a choice for immigrant visas when the U.S. visa appointment is scheduled, and therefore, the NVC will schedule it whenever the next available time slot is at the U.S. Embassy in your country of residence. This means you must plan appropriately and wait for the appointment to attend the fingerprints and interview appointments.

How to Reschedule a U.S. Visa Appointment

Some cases may call for a change in schedule for your U.S. Visa appointment interview, and if such a thing occurs, you will have to reschedule your appointment.

But you must know that once you set your appointment or the NVC sets it for you, you must attend it on that day and time. However, if you cannot attend the U.S. visa appointment, you can reschedule them.

Rescheduling both nonimmigrant and immigrant Canadian visa appointments goes this way:

You can either call the VAC or change the date and time online to reschedule a U.S. nonimmigrant visa appointment. This will push the appointments to the next available time slot that works for you. You must provide a valid reason for rescheduling so the U.S. Embassy can consider it.

Rescheduling an immigrant visa appointment

To reschedule a U.S. immigrant visa appointment, you must contact the NVC and explain your reasons for wanting to reschedule. In addition, you must provide your case number or application number and let them know a convenient time so they can try to get you that appointment. The NVC, however, will schedule the appointments at the next available time slot if the one you request is unavailable.

Because of this, you must make arrangements and try to attend the original appointments. Rescheduling will only delay the processing of your visa and increase the time you have to wait to know whether you got the visa.

Therefore, for your interest, it is not recommended not to reschedule an appointment, but even if you must, not more than once if it is necessary. If you reschedule more than once, you may be required to pay a new visa application fee as a penalty.

U.S. Visa Biometrics Appointment

The biometrics appointment must be scheduled so that the applicants give their biometric information. This includes a U.S. Visa photograph and fingerprints. The United States requires applicants to give their biometric information to increase the security of their borders and check who is entering the country.

Some countries or specific applicants might not need to schedule their fingerprint appointment, but you must check with the U.S. Embassy and ask whether you must complete this part of the visa application process.


What if I Am Late for my Interview?

If you are just a couple of minutes late, and there’s no queue, your interview will be dismissed. If such happens, you will have to appoint another and wait for your interview.

What Happens if I Don’t Show Up For My Interview?

Suppose you do not show up at the embassy for your scheduled interview. In that case, you must contact the embassy or consulate as soon as possible and inform them about the causes that have made it impossible to attend the interview. It would be best to act this way. Otherwise, your case might be terminated, and fees that have already been paid will not get refunded.

Can I Cancel my Appointment?

It is improbable that you will have to cancel an appointment after going through the hassle of applying for a U.S. visa and getting the supporting documents. However, circumstances change, and you might no longer want to get a U.S. visa.

To cancel the U.S. visa appointments, you can call the VAC and tell them that you are canceling and will not need a U.S. visa anymore. Likewise, for U.S. immigrant visas, you should call the NVC and inform them that you are not interested in obtaining a U.S. visa.

This is not recommended as you will have spent a lot of effort applying for the visa and should try to see whether you will get it.

Find out about the Irish embassy in Canada

Are U.S. visa appointments open?

More F1 visa appointment slots are open as the focus is on Spring 2023 students. In addition, all U.S. consulates in India continue to operate in a limited fashion with a limited number of appointments. Regular operations have yet to be opened.

How much is a USA visa?

The application fee for the most common nonimmigrant visa types is US$160. Also, this includes tourist, business, student, and exchange visas. Most petition-based visas, such as work and religious visas, are US$190. K visas cost US$265, and the fee for E visas is US$205.

How long does it take to get a U.S. visa?

The entire visa application process takes two weeks and four months, depending on the type of visa. Please check what visa category you need to have enough time for the application process and additional factors.

How can I get a U.S. visa fast?

If you are applying for an Expedited Appointment, Pay the visa application fee, and complete the Nonimmigrant Visa Electronic Application (DS-160) form. If the embassy approves your request, you will receive an email alerting you to schedule your expedited appointment online.

You may also like: the Cambodian embassy in Canada


U.S. Visa appointment is necessary and should be adequately planned to attend; therefore, the information you have gathered from this article will significantly help your successful visa appointment interview. Always check this website for more information.


Leave a Reply

Your email address will not be published. Required fields are marked *